The adoption of new technology into any business should bring efficiencies in the long run. That is the perceived wisdom at least! But there are a few specific barriers within the construction sector, that can make implementation harder than in other sectors.
Digital transformation within the sector can be a challenge. The practicality of implementing change at scale and winning hearts and minds is not easy. Especially in an industry where traditional values and resistance to change are commonplace.
We set out below some practical tips on how to overcome these barriers, to make new tech implementation run as smoothly as possible.
Problem: Disruption concerns
Solution: Present the case for new tech
There may be concerns within the organisation that new technology could disrupt current work and add to delays that are already in place.
One way to overcome this obstacle is by making your entire team part of the tech selection process. When implementing new technology, ask them specific questions on what their pain points are, and what would make work more efficient. A small amount of disruption will be necessary to bring in the changes, but transparent communication with all stakeholders will minimise the disruptions associated with new technology.
Problem: Approval and Funds
Solution: Negotiate benefits for a long-term solution.
One of the biggest hurdles for implementing technology is getting the go-ahead from budget holders. They are constantly evaluating which solutions are the best and that will provide the best ROI. The best way to win them over is to make sure the discussion is focused on long term benefits for the company that align with the main business goals. Demonstrating the benefits and ROI at every level is important because new technology is expensive, in both time and money.
Problem: Winning hearts and minds
Solution: Transparency is key
Adopting new technology needs buy-in from staff, as well as the leadership team. The best way to implement new systems is by starting with incremental changes, rather than forcing staff into a new way of working all at once. Make training sessions into bite-size chunks, which allows staff to practice and enable them to appreciate the new system. They will be better equipped to use it in the long run. Also, giving them the heads up sooner rather than later will allow staff to adjust to a new solution and reduces resentment for the upcoming changes, because they are well informed as things progress.
Problem: Scaling operations
Solution: Comprehensive plan to cover all eventualities
It is also important to think about how to implement the new technology, when there are already processes in place. How will the new tech change these, or will it replace them completely? Will it integrate with old systems, or do the old systems need to be replaced completely? Technology should always aim to streamline work and make it more efficient, but how will this impact on the rest of the organisation? Thinking about the positive and negative outcomes of implementing technology will help plan for the new implementation.
Problem: Data Integrity
Solution: Data removal plan
With the introduction of new systems, an old system is usually being discontinued within the organisation. There will be lots of data stored within the old system that needs to be sorted and organised, and without the right plan could lead to security risks. The best way to get around this is to decide which internal data is relevant to the new system and use this as an opportunity to go through files and have a sort out. It is important to think about factors such as data encryption and access control when going through the plan.
New technology is not scary. It can be daunting when making the decision to change old ways of working in favour of new tech, but once implemented, technology can make your company’s life much easier. By getting all staff on board, assuring them their jobs will be affected for the better and encouraging them to get to know the new systems, you will easily overcome tech implementation barriers commonly associated with the construction sector.
Are you looking for technology to streamline your work processes? Look no further than EasyPQQ! With EasyPQQ, you can create new tenders and documents easily and store them in a secure, digital library that staff can access anytime, anywhere. With easy implementation and training available, it has never been easier to implement your new document management software!