Our EasyPQQ ‘Knowledge’ provides you with a module that already contains all of your documents within the completed questions, previous, or model answers modules of your EasyPQQ account. It allows you to interrogate this information using new search techniques that incorporate artificial intelligence. To use it you will simply have to learn some new basic terminology. These new terms relate to themes and key words.
This is a broad area of knowledge and usually has many component parts. As professional bid writers, we all know that clients ask questions around specific subjects which we call themes. An example is ‘Supply Chain Management’. Within this theme there are different aspects that you may wish to search for. For example, ‘early engagement’ or ‘local supply chain’ or ‘monitoring and key performance indicators.’
As in the example above, key words are the specific areas of knowledge that you wish to locate within a theme. These can be listed separately or concatenated in order to identify individual documents that contain a theme and many associated key words. We have provided a default construction theme list based on our 20 plus years’ experience of responding to PQQ and ITT documents in this industry sector. This list can be edited or added to, but its use means that the user has little to set up. They can just use the information provided.
These are provided for documents contained in the listed modules. They are viewable within the knowledge module and the EasyPQQ search results. We may extend this functionality to include uploaded documents and evidence in the coming months. The module also allows you to promote, exclude or delete information relative to a search term from the main EasyPQQ search. The tools provided allow for individual documents or by multi select tools.
We have provided a new way of measuring how ‘on subject’ our results are as a percentage. By default, you will only be shown documents that achieve a % score above 80%, but this can be managed by the user to their own default setting. Creating your own themes and key words As well as the features above we have provided you with a directory of search terms that your company has previously used within the EasyPQQ environment, with the most popular at the top of the list. Any of these can be converted to be a theme at the click of a button and you can edit the key words that you wish to use to target this aspect of the theme more precisely.
Search > Find > Insert
We have integrated an AI assistant into the software. It automatically produces summaries of documents to help you find key information. This enables you to quickly judge the relevance of large volumes of text when responding to PQQ/ITT responses.
EasyPQQ’s unique intelligent search engine is a powerful tool that helps you to find anything that has been stored and allows you to reuse it easily. The bids software can even suggest responses for an entire PQQ or tender document based on your previous answers.
Easily Find Any Answer
EasyPQQ is great for storing all of your data and it's even better when it’s so easy and simple to find it. EasyPQQ automatically indexes your responses and document uploads. This means that even when uploading Word documents or PDFs, the data is all indexed. This allows our powerful search algorithm to retrieve the information quickly, accurately and efficiently regardless of the file type.
The search engine has a tolerance for spelling mistakes and contextual logic. This means you are likely to find what you are looking for first time. When looking for a very specific answer you can filter by up to 10 parameters.
The search engine uses artificial intelligence to progressively rank all of your data over time. It learns which answers that you and your team use most often to offer those responses first. It can even consider how successful the answer has been in previous documents.
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You can book a free demo to see how the system works here.